Studio in a School (Studio) seeks a dedicated non-profit finance professional to join its team as the Director of Finance. The Director of Finance is a senior member of the management team and is responsible for leadership and assistance on all accounting and finance initiatives. The Director of Finance is also responsible for working with senior management to align financial reporting initiatives with strategic objectives, as well as for the budget, financial analysis, financial reporting and accounting systems, including accounts receivable, accounts payable, payroll, cost allocations, contribution tracking, and other related tasks. This position is a hands-on position, working with the other members of the department to ensure all accounting tasks are completed.
This is a full time, exempt position. The Director of Finance reports to the Executive Director.
May be responsible for one or more of the following:
Manage Financial Reporting:
- Create and review monthly budget-to-actual and cash flow reports for internal management and Vice Chair
- Develop quarterly financial forecasts (including mid-year and nine-month projections)
- Prepare reports for Investment Committee, Budget Committee, and Board meetings
- Complete quarterly Census reports
- Maintain regulatory compliance in relation to governing bodies
- Maintain banking relationships
- Render technical financial advice through the organization on Studio issues, particularly in light of strategic and contractual issues
Manage and Execute Budget Process:
- Coordinate and manage all aspects of the budget process for programs and the overall organization
- Develop comparative analyses for the management team, Board of Directors, Investment Committee, and Budget Committee
- Review, revise, and implement policies and procedures to ensure internal accounting and financial controls with respect to the budgeting process
- Monitor statistics against targeted goals
- Tracking/monitoring compliance controls and internal checks and balances that ensure policies are enforced
- Prepare and review budgets for fundraising proposals
- Coordinate department to ensure a smooth annual audit process
- Prepare work papers and analyses for auditors and assist with processing and filing annual Form 990
- Prepare and file annual Form 5500 reports
- Report on government and foundation grants in accordance with grantor requirements
- Prepare financials for indirect cost rate renewal
- Review, revise, and maintain finance, accounting, and payroll-related policies and procedures
- Create methodology for allocating costs across programs and support services
- Oversee and recommend changes in accounting, payroll, and reporting systems as well as maintenance of personnel files
- In order to augment the internal controls within the finance function, review reconciliations of all cash, payables and receivables accounts
- Review all payroll runs and provide back-up support
- Work with program coordinators to obtain information needed for submission of NYC Department of Education invoices and follow up on outstanding invoices, including creating systems to track invoices and payments
- Oversee entry of payroll allocations into accounting package
- Prepare general journal entries as needed
- Prepare bank and investment reconciliations
- Prepare analyses and ongoing balance sheet schedules
- Coordinate finance and budget related communications across divisions and departments, including regular meetings with program and development staff
Manage Human Resources:
- Manage contributions to retirement plan
- Oversee the medical, dental and other benefit enrollment and payment processes
- Make adjustments to salary rate changes as needed
- Supervise administration of other HR areas as assigned by the Executive Director
Supervision of Manager of Finance and HR Benefits and Assistant Accountant:
- Annually evaluate the performance of support staff.
- Work with staff to develop plan for their training (including cross-training), development, and goal setting
- Assist in hiring of new support staff
- Serve as a mentor to staff
- Bachelor’s Degree (graduate degree preferred)
- 7+ years’ experience in related field
- Demonstrated leadership
- Must be detail-oriented; possess outstanding verbal and written communication skills.
- Outstanding technology proficiency.
- Experience in related industry required.
- Exceptional organizational and prioritization/time management skills; demonstrated ability to work under pressure to meet deadlines
- Takes the time to understand issues from different points of view before taking action
- Effective at encouraging and supporting growth and development in others
- Is discreet; understands when confidentiality is required
- High level of energy and initiative
- Proven interpersonal skills – can build rapport and credibility quickly with people at all levels.
- Demonstrated expertise in the following areas: business management, human relations, financial analysis, budgeting, relationship building, time management, planning and organizing
- Demonstrated understanding of consolidation accounting in a parent and multi-subsidiary accounting environment.
- Demonstrated professional standards and unwavering integrity and ethical conduct
- Excellent negotiation skills
- Ability to perceive problems and react quickly to effect solutions
- Demonstrated ability for creative thinking
- Skilled at providing feedback in an open, honest, and supportive manner
Email resume and cover letter to firstname.lastname@example.org by May 8, 2017. Write “Director of Finance” in the subject line. No phone calls please.
About Studio in a School
Through the visual arts, Studio in a School has enriched the lives of more than 850,000 children residing in the five boroughs of New York City since 1977. Studio brings professional artists into schools and community organizations to lead classes in drawing, printmaking, painting, and sculpting, and works with teachers to link art with other academic subjects. Partnering with administrators, artists, supporters, and members of the New York City Department of Education, Studio dedicates itself to providing students with a full and meaningful visual arts experience. Each year, Studio offers a variety of programs to more than 150 New York City schools, taught by nearly 100 professional artists who devote over 45,000 hours to more than 30,000 Pre-K through high school students. Approximately 90% of all children who participate in Studio programs come from low-income homes.
Studio in a School seeks to hire staff members who reflect the diversity of the communities they serve. All positions at Studio in a School are filled without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, disability, employment status, HIV/AIDS status, veteran status or any other characteristic protected by law. All are encouraged to apply.
These demands document the physical requirements of a specific job. Criteria may include: Working with a computer for eight hours, working in close quarters. Communicating over the telephone for eight hours.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed, as an exhaustive list of all responsibilities, duties, and skills required of job requirements so classified. All employees may be required to perform duties outside of their normal responsibilities from time to time, as needed.