Residency programs coordinator – Studio in a School

Residency Programs Coordinator
Studio in a School (Studio) seeks a dedicated, organized, collaborative administrator with an interest in arts education to join its program team as the Program Coordinator for its Residency Programs. The Residency Program Coordinator will provide administrative, logistical, and clerical support for Studio programs with schools throughout New York City, serving as a liaison between Studio and its educational partners and artist instructor staff. The Coordinator works closely with the Program Managers and other staff, including Program and Executive staff, Finance, Development, and Marketing and Public Relations, as well as with outside consultants and program sites. The Coordinator will join a passionate, talented team in a dynamic and well-respected art education organization, while acquiring knowledge about art education and program design and implementation.
The Residency Program Coordinator position is a non-exempt, full-time position reporting to the Residency Program Manager. Primary responsibilities include:

  • Carefully collect, monitor, track, and process records, information, and paperwork for Artist Instructors and program sites in all five boroughs, including the maintenance of a database that tracks program information (e.g., timesheets, contracts, art supplies, budgets, invoices, site surveys, etc.).
  • Prepare school and artist contracts.
  • Organize and maintain site and artists’ electronic files, including the intake of paperwork and data entry and upkeep.
  • Write and manage correspondence to artists and sites, including mailings, invitations, requests, and reminders.
  • Prepare statistical reports tracking data for grants and briefings to senior leadership and the Board of Directors, ensuring forms and statistics are up to date.
  • Field requests from schools for program-related information.
  • Handle high volume of phone calls from artists, sites, and other staff.
  • Coordinate logistical arrangements and record-keeping for departmental meetings and events, including trainings and sharing meetings
  • Set site visit appointments and planning meetings for Program Manager and Site Monitors.
  • Order art supplies.
  • Conduct periodic site visits to schools to help ensure fidelity to program model.
  • Other projects and tasks as assigned by the Residency Program Manager and Senior Program Manager.


  • Bachelors degree in a relevant field preferred.
  • Minimum of one year of administrative experience.
  • Extremely organized, attentive to detail, and able to work independently and effectively while juggling multiple tasks.
  • Strong ability to set up efficient systems and processes to track various aspects of the program.
  • Project management skills and follow through.
  • Ability to collaborate within a team environment and interact with diverse staff members.
  • Excellent interpersonal and written communication skills and a pleasant phone demeanor
  • Familiarity with Microsoft Office. Previous experience with Excel and/or Access a plus.
  • Interest in arts education.
  • Ability and willingness to work occasional evenings to support trainings and events
  • NYC Department of Education Fingerprint and Background Check Clearance (upon employment)

This is a full-time, 35 hour per week position. Compensation is in the low $30k range, with benefits.
To apply
Email resume and cover letter to by March 1, 2017. Write “Program Coordinator” in the subject line. No phone calls please.
About Studio in a School
Through the visual arts, Studio in a School has enriched the lives of more than 850,000 children residing in the five boroughs of New York City since 1977. Studio brings professional artists into schools and community organizations to lead classes in drawing, printmaking, painting, and sculpting, and works with teachers to link art with other academic subjects. Partnering with administrators, artists, supporters, and members of the New York City Department of Education, Studio dedicates itself to providing students with a full and meaningful visual arts experience. Each year, Studio offers a variety of programs to more than 150 New York City schools, taught by nearly 100 professional artists who devote over 45,000 hours to more than 30,000 Pre-K through high school students. Approximately 90% of all children who participate in Studio programs come from low-income homes.
Studio in a School seeks to hire staff members who reflect the diversity of the communities they serve. All positions at Studio in a School are filled without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, disability, employment status, HIV/AIDS status, veteran status or any other characteristic protected by law. All are encouraged to apply.