Bookkeeper – Studio in a School

Part-time Bookkeeper
Studio in a School (Studio) seeks a dedicated, organized individual with a background and interest in non-profit finance to join its Finance team as a part-time Bookkeeper. The Bookkeeper will provide administrative, logistical, and clerical support for accounts payable, accounts receivable, payroll, and ordering. The Bookkeeper works closely with the Finance and Executive staff.
The Bookkeeper is a non-exempt, part-time position. The Bookkeeper works approximately three days per week and reports to the Director of Finance. Primary responsibilities include:

  • Accounts Payable
    • Review all invoices
    • Prepare check requests
    • Process and allocate all invoices for Studio’s programs
    • Generate expense reports weekly
    • Print and distribute all vendor checks
  • Accounts Receivable
    • Process all New York City Department of Education (DOE) Billings
    • Process all non-DOE Billings
    • Assist Manager of Finance on follow up on past-due receivables
    • Maintain up to date Billing schedule
  • Payroll
    • Provide assistance to the Director of Finance and the Manager of Finance in the collection of timesheets in a timely manner
    • Provide backup for payroll data entry
  • Operations
    • Place orders as needed
    • Maintain up to date vendor files
  • Other duties as assigned by the Director of Finance
  • Other growth opportunities for the right candidate


  • Bachelor’s degree

Experience and Personal Qualities

  • Highly organized and able to anticipate, plan for and reach deadlines
  • Attention to detail
  • Strong written and oral communication skills
  • The ability to juggle priorities
  • Familiarity with Microsoft Excel
  • Strong work ethic with an appreciation for deadlines and adherence to project plans
  • Positive attitude and a strong desire to be a part of a diverse team

Compensation is hourly, commensurate with experience.
To apply
Email resume and cover letter to by August 30, 2016. Write “Bookkeeper” in the subject line. No phone calls please.
About Studio in a School
Through the visual arts, Studio in a School has enriched the lives of more than 850,000 children residing in the five boroughs of New York City since 1977. Studio brings professional artists into schools and community organizations to lead classes in drawing, printmaking, painting, and sculpting, and works with teachers to link art with other academic subjects. Partnering with administrators, artists, supporters, and members of the New York City Department of Education, Studio dedicates itself to providing students with a full and meaningful visual arts experience. Each year, Studio offers a variety of programs to more than 150 New York City schools, taught by nearly 100 professional artists who devote over 45,000 hours to more than 30,000 Pre-K through high school students. Approximately 90% of all children who participate in Studio programs come from low-income homes.
Studio in a School seeks to hire staff members who reflect the diversity of the communities they serve. All positions at Studio in a School are filled without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, disability, employment status, HIV/AIDS status, veteran status or any other characteristic protected by law. All are encouraged to apply.