Coordinator of Early Childhood Programs

Coordinator of Early Childhood Programs

Studio in a School NYC, LLC (Studio) seeks a dedicated, organized, collaborative administrator with an interest in art education and early childhood education to join our program team as the Coordinator of Early Childhood Programs (the Coordinator). The Coordinator will provide administrative, logistical, and clerical support for the programs, large-scale professional development and new initiatives within Early Childhood.

The Coordinator works closely with the Director of Early Childhood Programs, the Manager of Early Childhood Programs and the rest of program team, as well as artist instructors and program sites. The Coordinator will join a passionate, talented team in a dynamic and well-respected art education organization, while acquiring knowledge about art education and program design and implementation.

The Coordinator will report to the Manager of Early Childhood Programs. This position is a non-exempt, full-time position, and will be expected to become a member of United Autoworkers Union Local 2110.

About Studio in a School Association
Studio in a School Association is comprised of two LLCs: Studio in a School NYC and Studio Institute. Studio NYC engages over 30,000 public school students in all five boroughs each year and aims to ensure that New York City public school students receive standards-based, quality instruction in the visual arts regardless of socio-economic status. Studio Institute provides programs and creates new partnerships with communities and cultural organizations nationwide. Studio Institute is currently working with partners in Boston, Cleveland, Memphis, New York, Philadelphia, and Chicago.

Primary Duties and Responsibilities:
• Carefully collect, monitor, track, and process records, information and paperwork for Artist Instructors and program sites in all five boroughs, including the maintenance of a database that tracks program information (e.g., timesheets, contracts, art supplies, budgets, invoices, site surveys, etc.).
• Prepare site and artist contracts.
• Assist with slides and presentation materials for professional development, meetings, grants and briefings.
• Organize and maintain site and artists’ electronic files, including the intake of paperwork and data entry and upkeep.
• Write and manage correspondence to artists and sites, including mailings, invitations, requests, and reminders.
• Prepare statistical reports tracking data for grants and briefings to the leadership and the Development Team, ensuring forms and statistics are up to date.
• Field requests from sites for program-related information.
• Coordinate logistical arrangements and record-keeping for departmental meetings and events, including trainings and sharing meetings.
• Order art supplies.
• Arrange delivery of supplies to onsite and offsite Professional Development sessions.
• Conduct periodic site visits to schools to help ensure fidelity to program model.
• Provide administrative and organizational support to the program team both onsite and offsite.
• Attend networking/community events, as necessary.
• Actively participate in Studio’s performance evaluation system.
• Other duties and ad-hoc projects as assigned.

Desired Skills and Background
Education and Experience
• Bachelor’s degree in Education, Arts Administration or related field is preferred.
• Minimum of one year of administrative experience, including experience in communicating and working with internal staff and external partners/stakeholders.
• Experience in education, nonprofit organization or related role preferred.
• Excellent written and verbal communication skills.
• High proficiency in using Microsoft Suites including Outlook, PowerPoint and Excel.

Personal Qualities and Habits of Work
• Commitment to the mission of Studio in a School NYC.
• Interest in art education and early childhood education.
• Self-motivation, assertiveness, positive demeanor and willingness and ability to work in a collaborative team environment.
• Ability to collaborate within a team environment and interact with diverse staff members and populations.
• Strong work ethic with an appreciation for deadlines. Adherence to project plans and following through.
• Strong ability to set up efficient systems and processes to track various aspects of a program.
• Ability to multitask and juggle competing priorities.
• Skilled in being direct, yet graceful, organized and planned. Adaptive and thoughtful in a fast-paced environment.
• Willingness to persistently communicate via email, phone, text, etc.
• Able to complete NYC Department of Education Fingerprint and Background Check Clearance upon employment.

• We are currently working on a hybrid schedule. The Coordinator of Early Childhood Programs will be asked to work at least 2 days per week in our office at 75 West End Avenue, New York, NY, though this schedule may shift and evolve.

• Generous paid time off, Medical/Dental/Vision/Life Insurance, Pre-tax Medical Flexible Spending Account (FSA) and Commuter Benefits, 403b Retirement Plan, AFLAC supplemental benefits, and Employee Assistance Program (EAP), all pursuant to our union contract.

Vaccination Requirement
• Stay up to date with COVID-19 vaccines including boosters. Studio in a School NYC, LLC requires new hires to be fully vaccinated against COVID-19 prior to the start date.

• Salary set pursuant to a union contract- $51.500 to $51,000 .

To apply:
Email resume and cover letter to Write “Coordinator of Early Childhood Programs” in the subject line. No applications will be accepted without a cover letter. No phone calls, please.

If much of this job description describes you, please apply for this role. Research shows that women and people from underrepresented groups often apply to jobs only if they meet all the qualifications. We recognize this and encourage those with relevant skills and experience to apply.

Studio in a School is an equal opportunity employer and seeks to hire staff members who reflect the diversity of the communities we serve. All positions at Studio in a School are filled without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, disability, employment status, HIV/AIDS status, veteran status or any other characteristic protected by law. All are encouraged to apply.