Director of Finance & Operations

Studio in a School (Studio) seeks a creative, non-profit finance professional to join the organization’s leadership team. The Director of Finance and Operations (Director) is a senior member of management and is responsible for leadership and assistance on all budgeting, accounting, finance, technology and human resource operations and initiatives for Studio in a School NYC, LLC and Studio Institute, LLC. The Director is responsible for working with colleagues and the Board of Directors (Board) to align financial reporting with strategic objectives, budget development and monitoring, financial analysis, financial reporting and accounting systems.

Reporting to the Executive Director, this is a full time, exempt position.

Specifically the Director will;

  • Manage Financial Reporting:
    • Create and review monthly budget-to-actual and cash flow reports for internal management and selected members of the Board.
    • Develop quarterly financial forecasts and mid-year and nine-month projections.
    • Prepare reports for and serve as staff to Board committees with financial oversight, including but not limited to: Investment Committee, Finance Committee, Audit Committee and overall Board and Executive Committee meetings. Present information at meetings as requested.
  • Manage and Execute Budget Process:
    • Coordinate and manage the budget process for the overall organization.
    • Develop comparative analyses for the management team, Board of Directors, and relevant committees.
    • Review, revise, and implement policies and procedures to ensure adherence to internal accounting and financial controls.
    • Prepare and review budgets for fundraising proposals and fee for service contracts.
  • Oversee Fiscal Compliance:
    • Coordinate annual audit process, facilitating access to documentation and individuals as needed.
    • Prepare consolidated financial statements and analyses for auditors.
    • Respond to audit findings, creating corrective actions plans if needed. Oversee presentation to the Board and ensure their approval of annual audit.
    • Work with external accountants to prepare and present Form 990 to Board and management as needed. Ensure approval and timely filing.
    • Prepare and file annual Form 5500 reports.
    • Report on government and foundation grants in accordance with grantor requirements.
    • Prepare financials for federal indirect cost rate renewal.
    • Manage process for state business and charitable registrations.
    • Maintain regulatory compliance in relation to governing bodies.
  • Oversee Financial Operations:
    • Review, revise, and maintain finance, accounting, and payroll-related policies and procedures.
    • Oversee and recommend changes in accounting, payroll, and reporting systems
    • Create methodology for allocating costs across programs and support services
    • Manage intercompany accounts, banking and cash management, and investments.
    • Supervise Manager of Accounting and Payroll and Bookkeeper.
    • Manage and review general journal entries and reconciliations in the following areas: cash, payables, receivables, billing and collections. Approve bi-weekly payroll and ensure timely and accurate paychecks are issued to all staff.
    • Prepare analyses and ongoing balance sheet schedules and other account reconciliations as needed.
    • Coordinate finance and budget related communications across divisions and departments, including regular meetings with program and development staff.
  • Manage HR and Employee Benefits Administration:
    • Act as Plan Administrator for retirement plans and oversee all aspects of operations and reporting.
    • Manage relationship with insurance broker and work with Executive Director (
      ED) to evaluate and recommend insurance and benefit options.
    • Oversee medical, dental and other benefit enrollment and payment processes to ensure efficient and effective open enrollment, providing timely information to participants.
    • Assist in recruitment and retention of diverse workforce. Oversee onboard and exit processes.
    • Along with the ED, serve as a resource to Studio employees, candidates, retirees and other stakeholders for all human resources and benefits questions and issues.
    • Oversee annual performance review process, working with supervisors to ensure that staff members receive timely and thoughtful job performance assessment.
    • Maintain personnel files
  • Direct Information Technology
    • Manage all areas of Information Technology, including desktop computing, server and network access, security, and systems.
    • Evaluate, recommend and implement system upgrades to ensure efficiency and responsiveness as the organization grows.
    • Maintain and update all current systems, including documenting processes and procedures.
    • Supervise part time IT associate and external IT Services vendor.
    • Coordinate annual IT audit.

Qualifications:

    • Bachelor’s Degree (graduate degree or CPA preferred)
    • 7+ years’ experience in related field
    • Demonstrated leadership capacity and skill.
    • Must enjoy diverse work activities from details to strategy.
    • Familiarity and proficiency with financial packages and spreadsheets required.
    • Experience in nonprofit organization or related role required.
    • Exceptional organizational skills; demonstrated ability to work under pressure to meet deadlines.
    • Collaborative style, hands on with colleagues at all levels required.
    • Demonstrated effectiveness at encouraging and supporting growth and development in others.
    • Demonstrated understanding of consolidation accounting in a parent and multi-subsidiary accounting environment preferred.
    • Demonstrated professional standards and unwavering integrity and ethical conduct
    • Demonstrated ability for creative thinking and problem solving.

To apply

Email resume and cover letter to jobs@studioinaschool.org. Write “Director of Finance and Operations” in the subject line. No applications will be accepted without a cover letter. No phone calls, please.

About Studio in a School

A commitment to the values of equity and access prompted the creation of Studio in a School in 1977 when drastic budget cuts virtually eliminated arts education in New York City’s public schools. Since then, Studio has served more than one million students, many in the City’s highest-need neighborhoods, through partnerships with nearly 1,000 public schools, community-based organizations, and cultural institutions. Studio continues to provide sequential visual arts education with standards-based curricula in diverse artistic media. We also offer rigorous professional development for educators; nurture hands-on arts engagement for families; and exhibit student art in schools and sites citywide.

In mid-2017, Studio expanded to a new organizational structure with two programmatically and financially independent divisions. Studio NYC reaffirms the commitment to core direct services by furthering scale and impact in New York City. Each year, Studio NYC provides quality visual arts instruction to 30,000+ students from Pre-K through 12th grade, in-school and after-school, in partnership with nearly 200 schools and educational sites citywide. Studio Institute provides professional learning programs for educational systems, partnership programs with cultural and community organizations, arts internships, and the dissemination of arts education research in local and national forums. The Institute offers programs in Boston, Cleveland, Memphis, Philadelphia, Providence, and New York City.

Studio in a School is an equal opportunity employer. Studio seeks to hire staff members who reflect the diversity of the communities it serves. All positions at Studio in a School are filled without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, disability, employment status, HIV/AIDS status, veteran status or any other characteristic protected by law. All are encouraged to apply.