Exhibitions coordinator – Studio in a School

Coordinator of Exhibitions and Artist Training
Studio in a School (Studio) seeks a dedicated, organized, collaborative administrator with an interest in arts education to join its program team as the Coordinator of Exhibitions and Artist Training. The Coordinator will provide administrative, logistical, and clerical support for Studio’s citywide exhibitions program and the training of its artist instructor staff, serving as a liaison between Studio and its educational partners and artist instructors. The Coordinator works closely with the Program Managers and other staff, including Program and Executive staff, Finance, Development, and Marketing and Public Relations, as well as with outside consultants and program sites. The Coordinator will join a passionate, talented team in a dynamic and well-respected art education organization, while acquiring knowledge about art education and program implementation.
The Coordinator of Exhibitions and Artist Training position is a non-exempt, full-time position reporting to the Senior Program Manager. Primary responsibilities include:

  • Oversee intake, processing, permissions, review, preparation, installation/deinstallation, and return of student artwork for exhibitions presented at Studio’s gallery at One East 53 Street, as well as other venues Citywide.
  • Partner with Development and Marketing staff to provide logistical support for exhibition-related events.
  • Maintain Studio’s exhibitions calendar, ensuring key deadlines are met.
  • In collaboration with Program and Executive staff, identify works to be accessioned into Studio’s permanent collection, and provide support for the maintenance and management of the permanent collection.
  • Write and manage correspondence to artists and sites, including mailings, invitations, requests, and reminders.
  • Handle phone calls and email inquiries from artists, sites, and other staff.
  • Support Artist Training including scheduling, outreach, monitoring attendance, set up and clean up.
  • Coordinate logistics with training facilitators and presenters, as well as offsite training venues as needed.
  • In collaboration with other Program staff, schedule, monitor attendance for, and coordinate shadowing opportunities for artist staff.
  • Other duties as assigned.


  • Bachelors degree in a relevant field preferred.
  • Minimum of one year of administrative experience, including experience communicating and working with multiple vendors, partners, and stakeholders.
  • Extremely organized, attentive to detail, and able to work independently and effectively while juggling multiple tasks.
  • Strong ability to set up efficient systems and processes to track various aspects of the program.
  • Project management skills and follow through.
  • Ability to collaborate within a team environment and interact with diverse staff members.
  • Excellent interpersonal and written communication skills and a pleasant phone demeanor
  • Familiarity with Microsoft Office, including Excel.
  • Interest in arts education.
  • Ability to work occasional evenings to support trainings and events
  • NYC Department of Education Fingerprint and Background Check Clearance (upon employment)

This is a full-time, 35 hour per week position. Compensation is in the low $30k range, with benefits.
To apply
Email resume and cover letter to jobs@studioinaschool.org by November 1, 2016. Write “Exhibitions Coordinator” in the subject line. No phone calls please.
About Studio in a School
Through the visual arts, Studio in a School has enriched the lives of more than 850,000 children residing in the five boroughs of New York City since 1977. Studio brings professional artists into schools and community organizations to lead classes in drawing, printmaking, painting, and sculpting, and works with teachers to link art with other academic subjects. Partnering with administrators, artists, supporters, and members of the New York City Department of Education, Studio dedicates itself to providing students with a full and meaningful visual arts experience. Each year, Studio offers a variety of programs to more than 150 New York City schools, taught by nearly 100 professional artists who devote over 45,000 hours to more than 30,000 Pre-K through high school students. Approximately 90% of all children who participate in Studio programs come from low-income homes.
Studio in a School seeks to hire staff members who reflect the diversity of the communities they serve. All positions at Studio in a School are filled without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, disability, employment status, HIV/AIDS status, veteran status or any other characteristic protected by law. All are encouraged to apply.