Manager of Accounting & Payroll

Studio in a School (Studio) seeks a dedicated non-profit finance professional to join its team as the Manager of Accounting and Payroll. As a member of the Finance team, the Manager of Accounting and Payroll provides support for finance and accounting, payroll, employee benefits and employee records management.

This is a full time, exempt position. The Manager of Accounting and Payroll reports to the Director of Finance.


May be responsible for one or more of the following:

  • Finance & Accounting
    • Accurately deposit, record and reconcile all contributed revenue,  including pledges and pledge payments
    • Prepare monthly reconciliations for Studio operating and payroll bank accounts
    • Maintain schedules and make all journal entries for fixed assets and net assets
    • Act as support and back-up for Accounts Payable and Accounts Receivable functions
    • Prepare reconciliations and schedules for the annual audit
    • Additional duties and special projects, as needed
  • Payroll
    • Manage all aspects of bi-weekly payroll for two LLCs, including posting entries to the general ledger, performing reconciliations, and ensuring sufficient funding
    • Responsible for updating and maintaining employee payroll records in timekeeping and payroll systems, including new hires, terminations and benefit changes
    • Partner with program coordinators to ensure accuracy and timeliness
    • Proactively provide information and respond to payroll inquiries from employees
    • Create payroll reports, as needed
  • Human Resources Support & Compliance
    • Maintain employee files and related paperwork, including enrollment forms and all legally required documentation
    • Manage commuter benefits program and maintain accurate vacation tracking
    • Attend training/seminars in order to keep up to date on Payroll and HR laws related to above accountabilities

Minimum Requirements:

  • Bachelor’s degree in Accounting
  • 3+ years’ relevant experience; nonprofit experience a plus
  • Prior experience with accounting and database software packages; experience with a third-party payroll provider a plus
  • Ability to work on multiple software packages with a high level of accuracy
  • Familiarity with and adherence to standard accounting principles and controls
  • Must be detail-oriented; possess outstanding verbal and written communication skills
  • Proven interpersonal skills – can build rapport and credibility quickly with people at all levels
  • Demonstrated ability to exercise independent judgment in making decisions and resolving complex problems related to general and technical aspects of the job
  • Takes the time to understand issues from different points of view before taking action
  • Skilled at applying past learning and knowledge to new situations independently as well as part of a team
  • Exceptional organizational and prioritization/time management skills; demonstrated ability to work under pressure to meet deadlines
  • A quick learner – is able to learn about the company (people and departments) quickly and accurately
  • High level of energy and initiative
  • Is discreet; understands when confidentiality is required
  • Demonstrated professional standards and unwavering integrity and ethical conduct

To apply

Email resume and cover letter to Write “Manager of Accounting and Payroll” in the subject line. No phone calls please.

About Studio in a School

Through the visual arts, Studio in a School has enriched the lives of more than 850,000 children residing in the five boroughs of New York City since 1977. Studio brings professional artists into schools and community organizations to lead classes in drawing, printmaking, painting, and sculpting, and works with teachers to link art with other academic subjects. Partnering with administrators, artists, supporters, and members of the New York City Department of Education, Studio dedicates itself to providing students with a full and meaningful visual arts experience. Each year, Studio offers a variety of programs to more than 150 New York City schools, taught by nearly 100 professional artists who devote over 45,000 hours to more than 30,000 Pre-K through high school students. Approximately 90% of all children who participate in Studio programs come from low-income homes.

Studio in a School seeks to hire staff members who reflect the diversity of the communities they serve. All positions at Studio in a School are filled without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, disability, employment status, HIV/AIDS status, veteran status or any other characteristic protected by law. All are encouraged to apply.

Physical Requirements:

These demands document the physical requirements of a specific job. Criteria may include: Working with a computer for eight hours, working in close quarters. Communicating over the telephone for eight hours.


The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed, as an exhaustive list of all responsibilities, duties, and skills required of job requirements so classified. All employees may be required to perform duties outside of their normal responsibilities from time to time, as needed.