Payroll Administrator

Payroll Administrator

Reports to the Controller

The Payroll Administrator is a part-time non-exempt position and is expected to work approximately 20 hours per week with hours on Monday and Tuesday, given the organization’s payroll schedule. Reporting to the Controller, the Payroll Administrator is in charge of all aspects of payroll and timesheet systems and some related functions for Studio in a School NYC, LLC, and Studio Institute, LLC, and processes bi-weekly payroll.

About Studio in a School Association

Studio in a School Association is comprised of two LLCs: Studio in a School NYC and Studio Institute. Studio NYC engages over 30,000 public school students in all five boroughs each year and aims to ensure that New York City public school students receive standards-based, quality instruction in the visual arts regardless of socio-economic status. Studio Institute provides programs and creates new partnerships with communities and cultural organizations nationwide. Studio Institute is currently working with partners in Boston, Cleveland, Memphis, New York, Philadelphia, and Newark.

Primary Duties and Responsibilities

  • Payroll
  • Manage all aspects of bi-weekly payroll for two LLCs, including posting entries to the general ledger, performing reconciliations, and verifying sufficient funding.
  • Update and maintain employee payroll records in timekeeping and payroll systems, including new hires, terminations, wage garnishments, and benefit changes.
  • Partner with Program Coordinators to ensure the accuracy and timeliness of artist instructor timecards.
  • Proactively provide information and respond to payroll and timesheet inquiries from employees.
  • Research and resolve issues and errors related to payroll and timecards.
  • Ensure compliance with all applicable federal, state, and local wage and hour laws and regulations. 
  • Reporting
  •  Compile monthly UAW Local 2110 union dues reports and submit them to the Director of Finance and Operations for payments to the union.
  • Prepare other payroll and timesheet related reports as requested.
  • HR and Benefits
  • Work with Senior Accountant to enter new employee information into payroll and benefits systems, including annual Studio Institute roster of interns.
  • Transmit 403(b) and 457(b) contributions, matching, and loan deductions on the TIAA website for two LLCs.
  • Others
  • Recommend changes in payroll and reporting systems.
  • Train supervisors and employees to properly use payroll related platforms.
  • Workers Comp reporting. (This position is the lead on this audit.)
  • Assist with annual institutional audit preparation.
  • Assist with analysis of current financial systems and software and any necessary transitions.
  • Other duties as assigned.

Desired Skills and Background

Education and Experience

  • Minimum 3 years’ experience in a payroll role that demonstrates increasing responsibility, and the ability to think strategically and engage with senior leaders. Bachelor’s degree in Finance, Accounting, Business Administration, or a relevant field.

Qualifications

  • Experience in nonprofit organization or related role preferred.
  • Experience with pre-tax benefit programs preferred.
  • Exceptional organizational skills; demonstrated ability to work under pressure to meet deadlines.
  • Ability to work on multiple software packages with a high level of accuracy. Familiarity with and adherence to standard accounting principles and controls. SIAS uses PrimePay for payroll and FundEZ accounting software.
  • Demonstrated professional standards and unwavering integrity and ethical conduct.
  • Demonstrated ability for creative thinking and problem solving.

Habits of Work

  • Ability to multitask and juggle competing priorities.
  • Excellent communication skills and a comfort level with interacting with board members, coworkers, artists, vendors and consultants.
  • Creative and self-reflective.
  • Self-starter but a collaborative team player.
  • Committed to ensuring a congenial, collaborative, and respectful workplace.
  • Skilled in being direct, yet graceful, organized and planned. Adaptive and thoughtful in a fast-paced environment.

Location

  • Studio NYC is currently working in a hybrid schedule.  This position would be asked to work from the office 1-2 days per week for payroll and other finance activities. Like everyone, we’re looking forward to getting back into the office more frequently.

Benefits

  • Paid Sick Leave, Pre-tax Flexible Spending Account (FSA), Pre-tax Commuter Benefits, 403b Retirement Plan, Aflac Supplemental Benefits, and Employee Assistance Program (EAP).

Salary

  • The estimated starting hourly rate range for this position is $33.00 – $34.50.  We welcome an open discussion with all interested candidates about the full compensation package.

To apply:

Email resume and cover letter to jobs@studioinaschool.org. Write “Payroll Administrator” in the subject line. No applications will be accepted without a cover letter. No phone calls, please.

If much of this job description describes you, please apply for this role. Research shows that women and people from underrepresented groups often apply to jobs only if they meet all the qualifications. We recognize this and encourage those with relevant skills and experience to apply.

Studio in a School is an equal opportunity employer and seeks to hire staff members who reflect the diversity of the communities we serve. All positions at Studio in a School are filled without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, disability, employment status, HIV/AIDS status, veteran status or any other characteristic protected by law. All are encouraged to apply.