Program Coordinator, Residency Programs

Studio in a School NYC, LLC (Studio) seeks a dedicated, organized, collaborative administrator with an interest in art education to join our program team as the Program Coordinator, Residency Programs (the Coordinator). The Coordinator will provide administrative, logistical, and clerical support for the programs, trainings, and new initiatives within Residency Programs.

The Coordinator works closely with the Associate Director of Residency Programs, the Registrar, and the rest of program team, as well as artist instructors and program sites. The Coordinator will join a passionate, talented team in a dynamic and well-respected art education organization, while acquiring knowledge about art education and program design and implementation.

The Coordinator will report to the Associate Director of Residency Programs. This position is a non-exempt, full-time position, and will be expected to become a member of United Autoworkers Union Local 2110.

About Studio in a School Association

Studio in a School Association is comprised of two LLCs: Studio NYC and Studio Institute. Studio NYC engages over 30,000 public school students in all five boroughs each year and aims to ensure that New York City public school students receive standards-based, quality instruction in the visual arts regardless of socio-economic status. Studio Institute provides programs and creates new partnerships with communities and cultural organizations nationwide. Studio Institute is currently working with partners in Boston, Cleveland, Memphis, New York, Philadelphia, and Providence.

About Residency Programs

Studio NYC’s Residency Program helps students develop art making knowledge and skills so they can express themselves through the language of art and is available to all New York City public schools and community-based organizations. Our approach is rooted in the artistic process, focusing on exploration, discovery, and skill building in a variety of art media. Students learn that thinking like an artist means experimenting, looking closely, and finding creative solutions.

The program’s flexible nature helps schools meet their students’ needs through customized programs and curricula for all grades. We also offer specialized training in teaching practices and supports for multilingual learners and students with disabilities. This program is offered during the school day and after-school for grades Pre-K through 12. Schools choose two different media such as drawing, painting, printmaking, collage, or sculpture in a 14-week residency, which includes a professional development workshop. Each residency culminates in a final exhibition to celebrate and reflect on the students’ work and creative growth.

Primary Duties and Responsibilities
• Carefully collect, monitor, track, update, and process records, information, and paperwork for Artist Instructors (Artists) and program sites in all five boroughs (e.g., timesheets, contracts, art supplies, residency-related paperwork, budgets, invoices, site surveys, reimbursements, student rosters etc.).
• Maintain and update database (currently Microsoft Access) that tracks all program information, including service dates.
• Process art supply orders, track budgets, and assist Artists with navigating supply vendor options.
• Manage supply inventory system at Studio WEA office for Artists.
• Track Artist schedules, approve biweekly Artist timesheets, and provide support for timesheet system.
• Write and manage correspondence to Artists and sites, including mailings, invitations, requests, and reminders.
• Handle high volume of emails, phone calls, and text messages from Artists, sites, and other staff.
• Field requests from schools for program-related information.
• Coordinate occasional departmental meetings and events, including trainings and sharing meetings.
• Conduct periodic site visits to schools to help ensure fidelity to program model.
• Attend networking/community events, as necessary.
• Actively participate in Studio’s performance evaluation system.
• Other projects and tasks as assigned by the Program Directors.

We are seeking applicants with the following skills and experience:
Education and Experience
• Bachelor’s degree in visual art, art education, art history, or arts-related field strongly encouraged.
• Minimum of one year of administrative or teaching experience.

Personal Qualities and Habits of Work
• Commitment to the mission of Studio in a School NYC and interest in art education.
• Self-motivation, assertiveness, positive demeanor and willingness and ability to work in a collaborative team environment.
• Extremely organized, attentive to detail, and able to work independently and effectively while juggling multiple tasks.
• Strong ability to set up efficient systems and processes to track various aspects of the program.
• Strong ability to manage multiple projects at various stages simultaneously.
• Strong work ethic with an appreciation for deadlines. Adherence to project plans and following through.
• Willingness to communicate persistently via email, phone, text, etc.
• Excellent interpersonal and written communication skills and a pleasant phone demeanor.
• Familiarity with Microsoft Office and Office 365. Previous experience with Excel and/or Access preferred.
• Ability and willingness to work occasional early mornings or evenings to support school partners and assist with trainings and events.
• NYC Department of Education Fingerprint and Background Check Clearance upon employment.

• We are currently working on a hybrid schedule. The Program Coordinator, Residency Programs will be asked to work at least 2 days per week in our office at 75 West End Avenue, New York, NY or in the field, though this schedule may shift and evolve.

• As a member of the administrative staff, Program Coordinator, Residency Programs is expected to work from 9 AM to 5 PM each workday. Any schedule shift request must be requested in advance and receive approval from the supervisor.

• Generous paid time off, Medical/Dental/Vision/Life Insurance, Pre-tax Flexible Spending Account (FSA) and Commuter Benefits, 403b Retirement Plan, AFLAC supplemental benefits, and Employee Assistance Program (EAP), all pursuant to our union contract.

• Set pursuant to a union contract, the starting annual salary is $50,000.

To apply:
Email resume and cover letter to Write “Program Coordinator, Residency Programs” in the subject line. No applications will be accepted without a cover letter. No phone calls, please.

Application deadline: Tuesday, September 5, 2023

If much of this job description describes you, please apply for this role. Research shows that women and people from underrepresented groups often apply to jobs only if they meet all the qualifications. We recognize this and encourage those with relevant skills and experience to apply.

Studio in a School is an equal opportunity employer and seeks to hire staff members who reflect the diversity of the communities we serve. All positions at Studio in a School are filled without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, disability, employment status, HIV/AIDS status, veteran status or any other characteristic protected by law. All are encouraged to apply.