Residency Programs Coordinator

Studio in a School NYC, LLC (Studio) seeks a dedicated and collaborative administrator with an interest in arts education to join its program team as a Program Coordinator. The Residency Program Coordinator will provide administrative, logistical, and clerical support for Studio programs with schools throughout New York City, serving as a liaison between Studio and its educational partners and Artist Instructor staff. The Coordinator works closely with the Program team and Executive, Finance, Development, and Marketing and Public Relations staff, as well as with program sites. The Coordinator will join a passionate, talented team in a dynamic and well-respected art education organization, while acquiring knowledge about art education and program design and implementation.

The Residency Program Coordinator position is a non-exempt, full-time position reporting to the Residency Program Manager. Primary responsibilities include:

  • Carefully collect, organize, process, and maintain records, information, and electronic files for Artist Instructors and program sites, including the upkeep of a database that tracks program information (e.g., site statistics, contracts, budgets, invoices, Artist information, etc.).
  • Write and manage correspondence to Artists and sites, including mailings, invitations, requests, and reminders.
  • Prepare statistical reports and gather data for grants and briefings to senior leadership and the Board of Directors, ensuring all information is accurate and up to date.
  • Coordinate departmental meetings and events, including trainings and sharing meetings.
  • Conduct periodic site visits to schools.
  • Other projects and tasks as assigned by the Residency Program Manager and
    Senior Program Manager.


  • Bachelors degree in a relevant field preferred.
  • Minimum of one year of administrative experience.
  • Extremely organized, attentive to detail, and able to work independently and effectively while juggling multiple tasks.
  • Project management skills and follow through.
  • Ability to collaborate within a team environment and interact with diverse staff members.
  • Excellent interpersonal and written communication skills and a pleasant phone demeanor.
  • Familiarity with art materials and interest in arts education.
  • Previous experience with Microsoft Office. Excel and/or Access a plus.
  • Ability and willingness to work occasional evenings to support trainings and events.

This is a full-time, 35 hour per week position. Compensation is in the low $40k range, with benefits.

To apply

Email resume and cover letter to by November 18, 2019. Write “Program Coordinator” in the subject line. No phone calls please.

Studio in a School seeks to hire staff members who reflect the diversity of the communities they serve. All positions at Studio in a School are filled without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, disability, employment status, HIV/AIDS status, veteran status or any other characteristic protected by law. All are encouraged to apply.