Residency Programs Coordinator

Studio in a School NYC, LLC (Studio) seeks a dedicated, organized, collaborative administrator with an interest in arts education to join its program team as the Program Coordinator for Residency Programs. The Residency Program Coordinator will provide administrative, logistical, and clerical support for Studio programs with schools throughout New York City, serving as a liaison between Studio and its educational partners and Artist Instructor staff. The Coordinator works closely with the Program team and Executive, Finance, Development, and Marketing and Public Relations staff, as well as with program sites. The Coordinator will join a passionate, talented team in a dynamic and well-respected art education organization, while acquiring knowledge about art education and program design and implementation.

The Residency Program Coordinator position is a non-exempt, full-time position reporting to the Residency Program Manager. Primary responsibilities include:

  • Carefully collect, organize, process, and maintain records, information, and electronic files for Artist Instructors and program sites, including the upkeep of a database that tracks program information (e.g., site statistics, contracts, budgets, invoices, Artist information, etc.).
  • Process art supply orders, track budgets, and assist Artists with navigating supply vendor options.
  • Track Artist schedules, approve biweekly Artist timesheets, and provide support for timesheet system.
  • Write and manage correspondence to Artists and sites, including mailings, invitations, requests, and reminders.
  • Prepare statistical reports and gather data for grants and briefings to senior leadership and the Board of Directors, ensuring all information is accurate and up to date.
  • Handle high volume of phone calls and emails from Artists, sites, and other staff.
  • Field requests from schools for program-related information.
  • Coordinate departmental meetings and events, including trainings and sharing meetings.
  • Assist in setting site visit appointments and planning meetings for Program Manager and Site Monitors.
  • Conduct periodic site visits to schools.
  • Other projects and tasks as assigned by the Residency Program Manager and
    Senior Program Manager.


  • Bachelors degree in a relevant field preferred.
  • Minimum of one year of administrative experience.
  • Extremely organized, attentive to detail, and able to work independently and effectively while juggling multiple tasks.
  • Strong ability to set up efficient systems and processes to manage various aspects of the program.
  • Project management skills and follow through.
  • Ability to collaborate within a team environment and interact with diverse staff members.
  • Excellent interpersonal and written communication skills and a pleasant phone demeanor.
  • Familiarity with Microsoft Office. Previous experience with Excel and/or Access a plus.
  • Interest in arts education.
  • Ability and willingness to work occasional evenings to support trainings and events.
  • NYC Department of Education Fingerprint and Background Check Clearance (upon employment).

This is a full-time, 35 hour per week position. Compensation is in the high $30k range, with benefits.

To apply

Email resume and cover letter to Write “Program Coordinator” in the subject line. No phone calls please.

About Studio in a School NYC

Through the visual arts, Studio in a School NYC has enriched the lives of nearly one million children residing in the five boroughs of New York City since 1977. Studio brings professional artists into schools and community based organizations to lead classes in drawing, printmaking, painting, collage, sculpting, and digital media, and works with teachers to link art with other academic subjects. Partnering with administrators, artists, supporters, and members of the New York City Department of Education, Studio dedicates itself to providing students with a full and meaningful visual arts experience. Each year, Studio offers a variety of programs to more than 150 New York City schools, taught by over 100 professional artists who devote over 45,000 hours to more than 30,000 Pre-K through high school students. Approximately 90% of all children who participate in Studio programs come from low-income homes.

Studio in a School seeks to hire staff members who reflect the diversity of the communities they serve. All positions at Studio in a School are filled without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, disability, employment status, HIV/AIDS status, veteran status or any other characteristic protected by law. All are encouraged to apply.