Coordinator of Exhibitions (Seasonal, Part-time)

Studio in a School NYC, LLC (Studio) seeks a dedicated, organized, collaborative administrator with an interest in arts education and art exhibitions to join its Exhibitions Team as the seasonal part-time Coordinator of Exhibitions (Coordinator) from February 1, 2024 to June 28, 2024. Pending successful completion of the tasks, the Coordinator may be invited to return in the forthcoming years to support Studio’s spring exhibitions.

The Coordinator will provide administrative, logistical, and clerical support for Studio’s Public Exhibitions Program, serving as a liaison between Studio NYC and its cultural partners and Artist Instructors. The Coordinator works closely with the Director of Exhibitions, the Coordinator of Exhibitions, the rest of the Program Team, Development and Marketing, as well as Artist Instructors, outside consultants and program sites. The Coordinator will join a passionate, talented team in a dynamic and well-respected art education organization, while acquiring knowledge about exhibitions and art education.

The Coordinator position will report to the Director of Exhibitions. This position is a non-exempt, part-time position, is expected to work approximately 20-25 hours per week, and will be expected to become a member of United Auto Workers Union Local 2110.

About Studio in a School Association

Studio in a School Association is comprised of two LLCs Studio NYC and Studio Institute. Studio NYC engages over 30,000 public school students in all five boroughs each year and aims to ensure that New York City public school students receive standards-based, quality instruction in the visual arts regardless of socio-economic status. Studio Institute provides programs and creates new partnerships with communities and cultural organizations nationwide. Studio Institute is currently working with partners in Boston, Cleveland, Memphis, New York, Philadelphia, and Providence.

About Studio in a School’s Public Exhibitions

Studio in a School shares public exhibitions to celebrate our students’ extraordinary artworks. We exhibit works year-round at the Studio in a School Gallery, located at One East 53rd Street in Manhattan, and with partner organizations across New York City. Exhibiting student artwork is an integral part of Studio in a School’s partnerships with public schools. In an effort to make students feel valued and appreciated, Studio’s exhibitions carefully and prominently spotlight their artworks. Many exhibitions launch with a public opening inviting parents, caregivers, and community members to share in celebrating their students’ accomplishments.

Primary Duties and Responsibilities

  • Support intake, processing, permissions, review, preparation, installation/deinstallation, and return of student artwork for Studio’s spring exhibitions.
  • Partner with Development and Marketing staff to provide logistical support for exhibition-related events.
  • Support artwork selection and review processes.
  • Provide support for the maintenance and management of the permanent collection.
  • Manage email correspondence to artists and sites (communicating reminders, requests, fielding questions, etc.).
  • Maintain and organize digital media assets and records.
  • Handle phone calls and email inquiries from artists, sites, and other staff.
  • Other duties as assigned.

Desired Skills and Background

 Education and Experience

  • Bachelor’s degree in a relevant field preferred.
  • Minimum of one year of administrative experience, including experience communicating and working with multiple clients, vendors, partners, and/or stakeholders.


  • Commitment to the mission of Studio in a School NYC and interest in art education.
  • Self-motivation, assertiveness, positive demeanor, and willingness and ability to work in a collaborative team environment.
  • Extremely organized, attentive to detail, and able to work independently and effectively while juggling multiple tasks.
  • Strong ability to set up efficient systems and processes to track various aspects of the program.
  • Strong ability to manage multiple projects at various stages simultaneously.
  • Strong work ethic with an appreciation for deadlines. Adherence to project plans and following through.
  • Excellent interpersonal and written communication skills and a pleasant phone demeanor.
  • Familiarity with Microsoft Office. Familiarity with Submittable is a plus.
  • Ability to work occasional evenings to support trainings and events.
  • NYC Department of Education Fingerprint and Background Check Clearance (upon employment).


  • We are currently working on a hybrid schedule. This position would be asked to work 2 days (Monday and Wednesday) per week in our office at 75 West End Avenue. This schedule may shift and evolve to accommodate special projects and/or events.


  • As a member of the administrative staff, the Coordinator is expected to work from 9 AM to 5 PM for each scheduled workday. Any schedule shift request must be requested in advance and receive approval from the supervisor.

Vaccination Requirement

  • Studio in a School NYC, LLC recommends that all new hires be fully vaccinated and boosted against COVID-19 prior to the start date. It is optional for employees to wear a mask in our office when the NYC COVID-19 Community Risk Level is “moderate” or “low” based on the CDC website. However, mask-wearing in our office is still required when the NYC COVID-19 Community Risk Level is “high” based on the CDC website.


  • Paid Sick Leave, Pre-tax Flexible Spending Accounts (FSAs), Pre-tax Commuter Benefits, 403b Retirement Plan, Aflac Supplemental Benefits, and Employee Assistance Program (EAP).

Pay Rate

  • Set pursuant to a union contract, the starting hourly rate is $27.47.

 To Apply

Email resume and cover letter to by January 2, 2024. Write “Coordinator of Exhibitions (Seasonal, Part-time)” in the subject line. No applications will be accepted without a cover letter. No phone calls, please.

If much of this job description describes you, please apply for this role. Research shows that women and people from underrepresented groups often apply to jobs only if they meet all the qualifications. We recognize this and encourage those with relevant skills and experience to apply.

Studio in a School is an equal opportunity employer and seeks to hire staff members who reflect the diversity of the communities we serve. All positions at Studio in a School are filled without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, disability, employment status, HIV/AIDS status, veteran status or any other characteristic protected by law. All are encouraged to apply.