Program Coordinator


Two positions are available: One full time and one part time

Studio in a School NYC, LLC (Studio) seeks two dedicated, organized, and collaborative administrators with an interest in arts education to join its program team as Program Coordinators for Residency Programs. The Program Coordinators will provide administrative, logistical, and clerical support for Studio programs with schools throughout New York City, serving as liaisons between Studio and its educational partners and Artist Instructor staff. The Coordinators work closely with the Program team and other staff, including Executive, Finance, Development, and Marketing and Communications teams, as well as with program sites. The Coordinators will join a passionate, talented team in a dynamic and well-respected art education organization, while acquiring knowledge about art education and program design and implementation.  One Program Coordinator position is a non-exempt, full-time position.  The second position is a non-exempt part time position (20 hours per week).

About Studio in a School Association

Studio in a School Association is comprised of two LLCs, Studio NYC and Studio Institute. Studio NYC engages over 30,000 public school students in all five boroughs each year and aims to ensure that New York City public school students receive standards-based, quality instruction in the visual arts regardless of socio-economic status. Studio Institute provides programs and creates new partnerships with communities and cultural organizations nationwide. Studio Institute is currently working with partners in Baltimore, Boston, Chicago, Cleveland, Memphis, New York, Newark, Philadelphia, and Providence.

Primary Duties and Responsibilities

  • Carefully collect, organize, process, and maintain records, information, and electronic files for Artist Instructors and program sites, including the upkeep of a database that tracks program information (e.g., site statistics, contracts, budgets, invoices, Artist information, etc.).
  • Process art supply orders, track budgets, and assist Artists with navigating supply vendor options.
  • Track Artist schedules, approve biweekly Artist timesheets, and provide support for timesheet system.
  • Write and manage correspondence to Artists and sites, including mailings, invitations, requests, and reminders.
  • Prepare statistical reports and gather data for grants and briefings to senior leadership and the Board of Directors, ensuring all information is accurate and up to date.
  • Handle high volume of phone calls and emails from Artists, sites, and other staff.
  • Field requests from schools for program-related information.
  • Coordinate occasional departmental meetings and events, including trainings and sharing meetings.
  • Assist in setting site visit appointments and planning meetings for Program Directors and Site Monitors.
  • Conduct periodic site visits to schools to help ensure fidelity to program model.
  • Other projects and tasks as assigned by the Program Directors

Desired Skills and Background

Education and Experience

  • Bachelor’s degree in a relevant field preferred.
  • Minimum of one year of administrative experience.


  • Extremely organized, attentive to detail, and able to work independently and effectively while juggling multiple tasks.
  • Strong ability to set up efficient systems and processes to track various aspects of the program.
  • Project management skills and follow through.
  • Ability to collaborate within a team environment and interact with diverse staff members.
  • Excellent interpersonal and written communication skills and a pleasant phone demeanor.
  • Familiarity with Microsoft Office. Previous experience with Excel and/or Access a plus.
  • Interest in arts education.
  • Ability and willingness to work occasional evenings to support trainings and events.
  • NYC Department of Education Fingerprint and Background Check Clearance (upon employment).


  • As a result of Covid-19, we are currently working 100% remotely. Like everyone, we’re looking forward to getting back into the office. The Program Coordinators will eventually be based in our New York City office.


  • These are entry level positions. We welcome an open discussion with all interested candidates about the full compensation package.

To Apply

Email resume and cover letter to Write “Program Coordinator – Full Time” or “Program Coordinator – Part Time” in the subject line. No applications will be accepted without a cover letter. No phone calls, please.

The positions are open until filled.